Elite Feet Dance Studio

Policies and Procedures

Introduction

The Director and Staff of the Elite Feet Dance Studio, LLC would like to welcome you to the 2017 – 2018 dance season under the direction of Gay Lynn Meadows. We have created this set of Policies and Procedures to give our parents and students a clear understanding of our mutual commitments and responsibilities to the Elite Feet Dance Studio.

Our dance program serves beginning through advanced students starting at age 2-1/2.  Our program employs small class sizes allowing no more than 10 students in Early Childhood Classes (I Can Dance, Watch Me Dance, Hip Hop and Acro) and no more than 12 students for Gotta Dance. All other classes have no more than 15 students per class.

We believe that our success comes as a result of providing solid training and quality service, along with an underlying belief in the strength of our organization.  The teaching staff at Elite Feet Dance Studio are either professionally trained or have college degrees in dance.  High school students are used only as assistant teachers or fill in when a teacher cannot teach due to an emergency or illness.

Parents are responsible for being aware of all dates, schedule changes, holiday schedule and recital information.  All information will be provided by email and posted on our website. Every two months a Dance Express Newsletter will also be emailed and put on the website to provide new information needed for the next two months.

Registration

A one time non–refundable fee of $25.00 is due with September tuition at time of registration.  This will reserve the student a place in class.  Parents must fill out the on-line Registration, Medical and Confirmation forms before starting class.

Tuition

Tuition is due at the 1st of the month.

We strongly encourage you to use our on-line credit card payment system as it helps you avoid late fees.  It also reduces our administrative costs and helps us keep our tuition affordable.

If you pay by check or cash, please put your tuition payment in the envelope provided next to the tuition box.  Put the student’s name on the front of the envelope and drop into the tuition box.  Please do not hand tuition payments to the teachers.

A $10.00 late fee will be added to your account if tuition is not paid by the 10th of the month.  There will be a $25.00 service fee if a check is returned.  The Studio reserves the right to require payment by credit card if a check is returned or the account is repeatedly overdue.  Accounts more that are 60 days in arrears will cause that student(s) to be dismissed from the studio, unless acceptable arrangements are made with the Director.

Withdrawal from Class

One month’s notice is required to withdraw from class.  Withdrawal must be done in person with the Director of the studio or by e-mail. Notifying a teacher does not qualify as a withdrawal and you will be billed until proper withdrawal notice is provided.

Recital Costume Payment

Students will have to purchase a recital costume for each class they are taking.  Costumes usually cost around $55 for a child size and about $60 to $75 for adult sizes. There could be additional charges for headpieces and tights.  We have made out a costume payment schedule so your cost can be divided into three payments.

  • 1st Payment – $25.00 per costume due week of Nov. 6th
  • 2nd Payment – $25.00 per costume due week of Dec. 4th
  • 3rd Payment – Balance Remaining per costume due week of March 5th

We will be ordering costumes over Christmas Break and your child will not be ordered a costume if we have not received both deposits.  If your child plans not to be in the Spring Recital the Director needs to know by Dec. 1st.  There will be no refunds after costumes are ordered.

Attendance

All students are expected to attend their scheduled classes.  If you are going to be absent from class please let the Director or the teacher of the class know of your absence.

No more than four unexcused classes can be missed during the Fall and Spring sessions.  If more than 4 classes are missed during the Spring session you may not be allowed to participate in the Spring Recital.

Absences resulting from illness, injury, school programs or vacation are excused absences but must be made up if possible.  Please contact the Director to find out what classes to take for a make–up class. There are no refunds or credits for missed classes.

Dress Code Requirements

An important part of preparing for dance classes is the uniform to be worn and the proper shoes.  No student is allowed to wear shorts or jeans in class.  All hair that is shoulder length or longer must be pulled back in a high ponytail. For ballet classes, hair is required to be in a bun. Warm-Ups may be worn with teacher permission only.  No street shoes are to be worn in the studios.

*Please note that Elite Feet Dance Studio students will be buying all dancewear from Footlights Dance and Theater Boutique located at 306 East Church Street in Frederick.  Footlights will have a list of what each student will need for her/his class/classes. Footlights will have employees who can fit you properly for all your dancewear needs.

Dropping-off and Picking-up Students

Please drop-off and pick-up your students at the door if child is 12 and under.  We do not allow our students to wait in the parking lot.

If you are going to be late, please let the teacher know at the beginning of class.  If a parent continues to be late a $5.00 charge will be added to the bill for every 5 minutes past the completion time for the class.  The studio is not responsible for before or after class care for students.

Class Observation

Parents can observe your child’s class on the video monitors that are set up for each studio.

Waiting Area

Parents are allowed to sit in the waiting room while their child is taking class. Parents are not allowed in the classroom during class unless the teacher requests that parents to come in and watch. There are video monitors for parents to observe class from the outside.

Food and Drink

A microwave and refrigerator are available for student’s use.  Any drink that is brought inside the studio must be in a plastic container.  Students are responsible for cleaning up their trash before leaving.

Cancellations/Snow Policy:

Elite Feet Dance Studio follows snow cancellation with Frederick County Schools. 

  • If schools are on a 2-hour delay start, there will be no morning classes, and classes after 12pm will be held as scheduled.
  • If schools close early, evening classes will be cancelled.
  • If schools are closed for the entire day, classes prior to 3pm will be cancelled, and then a decision regarding evening classes will be made by 2pm.

All cancellation notices will be sent out via e-mail, posted on our studio Facebook page, and recorded on the studio answering machine.  Students may make up classes cancelled for snow by attending another class in the same technique.  If you are planning on making up the class please contact the front office prior so the teacher will be prepared for extra students.  If a class misses 3 or more days for snow the director will make arrangements to provide make-up classes.

Acknowledgment of Policies & Procedures

All families will need to log into studio director or come to the front desk to electronically sign that you have read and understand these policies and procedures of Elite Feet Dance Studio prior to your child taking classes this fall.  We also require that you electronically sign off on the medical release on studio director stating that you have made us aware of any and all medical issues regarding your child.

Concerns/Questions

Please call the Director at 301-620-9099 or send an email to info@elitefeetstudio.com.  Please do not discuss your concerns or questions with teachers before or after class.